Breakout Rooms

Modified on Thu, 19 May 2022 at 06:40 AM

During a session, speakers often conduct activities to make sessions more engaging. Such activities require attendees to be divided into groups from the stage. Zuddl allows you to easily create and manage Breakout Rooms to facilitate such group activities.

To configure a breakout room
  1. Go to Zone Setup > Stage > Stage Setup > Breakout.Graphical user interface, application

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  2. Choose how you want to create the Breakout Rooms:
    1. Automatically: Attendees are randomly allotted rooms of a fixed size.
    2. Pre Assigned: Manually allot attendees into breakout rooms of different sizes.

Automatic Allocation

As the name suggests, the attendees are grouped randomly into rooms of the same sizes. You have to select the room size (the number of seats per room) up to a maximum of 10 attendees.
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Pre-Assigned Allocation

Manually allot speakers and attendees into breakout rooms of different sizes. To create pre-assigned rooms,
  1. Click the Pre Assigned option.
  2. Click Create a room. This adds a new room.
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  3. Select a room and on the right pane, search for the attendees or speakers to add them to the breakout room.Graphical user interface, application

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  4. Click Save Changes. This adds the participants to the breakout room.

Importing CSV

Participants can also be added by importing a CSV file with the required details. To import a CSV file:
  1. Click on Import CSV. This opens the import breakout rooms data modal. 
  2. Follow the File Import Rules to prepare the CSV file or click the Download Breakout Rooms CSV import template to edit the template.
  3. Once the CSV file is prepared, click on the Upload CSV file pane and choose the file to upload it. Once you upload the CSV, the screen gets auto-populated with the details.
  4. Click Save Changes.

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Note:
1. The CSV file must contain 2 columns whose headers are RoomNumber and Email Id. 
2. All the participant details must be mapped under these 2 columns only. 
3. A maximum of 10 people per room can be added. Size of the CSV should not be more than 4MB.





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